Job Title: Office Manager (with Accounting Liaison Responsibilities)
Schedule: Up to 30 hours per week; may include occasional evening events
Location: Hybrid (In-office Tuesday–Thursday; remote Monday and Friday)
Job Type: Part-Time (Permanent)
Reports to: Executive Director
Rate: $26.44 p/h

About Us

Central Eastside PDX is a joint effort of the Central Eastside Industrial Council (CEIC) and Central Eastside Together (CET). The organizations share staff to advance advocacy priorities and community programs for the Central Eastside.

The CEIC is the business association for the district, and CET is one of three Enhanced Services Districts (ESD) for the City of Portland. The Central Eastside’s diverse mix of businesses, industries, makers, and creatives contributes to an innovative environment that generates quality jobs, promotes a vibrant pedestrian experience, and fosters a resilient, welcoming, and connected community.

In 2019, the CEIC successfully advocated to Portland City Council to establish Central Eastside Together, a 501(c)(3) nonprofit and the city’s newest and largest ESD. Covering nearly 700 acres—22% of Portland’s central city—the district includes more than 1,300 businesses from I-84 to Powell Street and from the Willamette River to SE 12th Avenue.

About the Candidate

We are seeking an Office Manager with a strong background in nonprofit bookkeeping and payroll. The ideal candidate will bring expertise in managing financial systems, with demonstrated skill in interpreting and reconciling general ledgers with financial statements.

This role requires superb communication and organizational skills and the ability to coordinate seamlessly with internal staff, external stakeholders, the external bookkeeper, and the CFO.

Proficiency in Excel is essential, as is the ability to review, interpret, and track client and vendor agreements, which will comprise a significant portion of the workload. This position will also provide occasional support to the Executive Director on special projects and administrative functions.

Responsibilities

Office Administration

• Oversee general office operations to ensure a productive and professional work environment.

• Manage office supplies, equipment, and vendor relationships.

• Coordinate meeting schedules, board events, and internal staff communications.

• Take and maintain board meeting minutes.

• Support human resource functions, including onboarding paperwork and time-off tracking.

• Maintain organized digital and physical filing systems, including confidential documents.

• Process semi-monthly payroll and ensure benefits and employee data are accurate and up to date.

• Provide event support for off-site events as needed.

Accounting Functions

• Serve as the primary point of contact for the external bookkeeping/accounting firm and ensure an orderly and timely month end close.

• Gather, organize, and transmit required financial documentation from clients, vendors/contractors and employees (e.g., invoices, receipts, timesheets).

• Ensure accuracy and completeness of classifications to the accounting system, including chart of account coding and payroll and indirect/shared cost allocations.Review General Ledger for accuracy, before internal distribution of  financial statements

• Assist with budget tracking, grant reporting, and restricted fund management and  documentation.

• Coordinate with the bookkeeper and third party financial partners where applicable for  audits, 990 filings, and monthly closes.

Qualifications

• Prior experience in office management, preferably in a nonprofit setting.

• Strong familiarity with nonprofit bookkeeping, accounting, and financial reporting.

• Proficiency with accounting and office software (e.g., QuickBooks Online, Microsoft Office, Google Workspace).

• Excellent organizational and time management skills.

• Strong written and verbal communication skills.

• Ability to handle confidential information with discretion.

• Associate’s or Bachelor’s degree in Business Administration, Nonprofit Management, Accounting, or related field.

• 2+ years of experience in office operations, with exposure to accounting or bookkeeping coordination.

• Experience working with nonprofit organizations and/or funders is a plus.

Location: Our office is located in the Central Eastside Industrial District, Portland, Oregon.

Schedule: This is a permanent part-time position, working up to 30 hours per week.

Application Process:

Please submit your resume and a cover letter outlining your qualifications for the position to admin@centraleastside.biz with the subject “Office Manager.” Applications will be reviewed on a rolling basis. Position is open until filled.